Director Vendor Control

About the Role

The Director Vendor Control is responsible for leading the business effort in vendor control ensuring that applicable policy is observed for all vendor transactions while providing superior service to Rexel's customers and partner vendors. Will drive effective vendor control actions with Region Commercial teams and provide policy and procedure guidance and training. The Director Vendor Control also provides support to Legal, Finance and Supplier Relations for matters involving the vendor base documentation and status.

What You'll Do

Lead responsibility for execution of Vendor Approval Policy. Ensure that any exceptions to policy are understood and approved at the appropriate executive level of the business
Lead role in administration of vendor stratification with the Supplier Relations in our Vendor Management Strategy
Review of Terms & Conditions, Rebate, and other contractual components provided by prospective vendors. Provide guidance to commercial teams regarding involvement of Legal, regional finance or region leadership as appropriate.
Management of cash discount and terms consistent with financial controls and audit requirements
Collaboration with the Category Managers on vendor selection and control of non-preferred vendors. Extend coordination on vendor selection/decisions to procurement and commercial teams
Vendor Surveillance on performance metrics and vendor rankings in spend, terms, payment method and tax documentation (W9 and W8BEN). Key role with Trade and Indirect Vendors
Regular review and training of requirements and processes – especially with Procurement and Region Operations teams. Includes, but not limited to documentation requirements, rationale for vendor control, exceptions to vendor agreements and exceptions to COIs
Phase in / phase out of vendor entities - coordination with procurement, commercial and A/P teams to assure we properly manage the vendor profiles. Includes control of vendors to support A/P with vendor payment or performance concerns
Review of branch prospective vendor submissions at onboarding to ensure compliance with business and regulatory requirements
Establish and ongoing continuous improvement of information and document collections processes for the combined businesses
Execute regular surveillance of Trade Vendor payment changes as required by audit (BoRG) standards
Regular communication with commercial, legal, finance and operations leadership via conference calls, webcasts and emails
Participate in the training, development, and career growth of Vendor group team members
Support corporate programs, goals, and initiatives of the company. Includes communication and training of these to the vendor group and support of same during interactions with the commercial teams
Other duties as assigned